Archival · Rights · Clearance
The production workspace for every third-party asset.
Production is chaos — we bring the order.
arcWorks helps archival and clearance teams track assets, rights, releases, budgets, and EDLs from first cut to final delivery.
PROJECT BOARD · ATLANTIC DOC S1
arcWorks · overview
The Last ReelActive
Documentary Series · 6 episodes · due Jun 14
Export reportImport EDL
OverviewAsset Archive 78EDL 415Content Budget 10Releases 18
Cleared
312 /415
75% complete
Open work
89
−4 today
Blocked
14
+2 this week
Spend
$842K
68% of budget
Reel Ribbon · Episode 1 timeline
Each cell is a cue · color = clearance status
ClearedReviewPendingBlocked
Pier 7 release still pending!
Content budget
$418K / 500K
Releases
EOSK42 of 48 signed
EDL timeline10:24:13:08
Trusted by archive & production teams worldwide
ITVeuronewsGetty ImagesShutterstockSTUDIOCANALBounceLola Clips
from scattered to sorted
One workspace instead of twelve tabs
📑 clearance_v7_FINAL.xlsx📑 clearance_v7_FINAL_v2.xlsx✉ Re: Re: Re: rights question✉ Fwd: URGENT — license expiring?📁 /shared/EDL_exports📄 license_scan.pdf📄 license_scan(2).pdf🗒 release_forms_???📊 budget_tracker.gsheet💬 Slack: "did we clear this?"
where's the Pier 7 release??
→
arcWorks · one recordSYNCED
The Last Reel · everything in one place
Asset + source + rightsLINKED
Releases + signaturesTRACKED
Budget + EDL + legalIN SYNC
Provenance + AI checksVERIFIED
Versions + deliverablesAUDIT-READY
✓One source of truth — no more FINAL_v7.
Built for the arc of production
1
Pre-production
Plan sources & budget early.
2
Production
Capture releases as you shoot.
3
Post-production
Match EDL cuts to clearance.
4
Legal review
Redline & sign in place.
5
Final delivery
Audit-ready, every asset cleared.
everything in one bin
Tools that fit how you actually work
Asset Archive
Searchable home for clips, stills & music.
EDL Import & Rectification
Cuts mapped to source & status.
Content Budgeting
Live spend vs. budget.
Releases
E-sign talent, location & crowd.
Collaborative Legal Review
Redlines & approvals together.
AI Metadata Extraction
BITC recognition & tagging.
Usage Terms & Restrictions
Territory, term & expiry tracked.
Deliverables Tracking
Every version, audit-ready.
intelligent. organized.
One workspace, every clearance job
app.3psync.com / The Last Reel
The Asset Archive is a season-wide catalog — every clip is licensed once and reused across episodes. arcTrace checks each file for AI-generated content.
⌕ Search file name, clip ID, vendor…
Export disclosureUpload assetsARCTRACEAll 20● Verified 2● Estimated 10● Inconclusive 2● Unknown 3● In progress 2● Failed 1⚑ Needs review 6
#FILE NAMECLIP IDARCTRACETYPEVENDORAPPEARS
1LCT_V_3P SYNC-1080p-230801_00001ROU-01-0001.mp4✓ Verified captureMP4H University06
2LCT_V_ROU-01-0002_00005ROU-01-0002.mp4◎ Likely camera~86%MP4Lola Clips06
3LCT_V_ROU-01-0002_00005ROU-01-0005.mp4✦ Likely AI-generated~73%MP4YouTube · Farrukh06
4LCT_V_ROU-01-0002_00005ROU-01-0006.mp4⊘ Unknown · no signalMP4Kino Library05
5LCT_V_ROU-01-0002_00005ROU-01-0015.mp4✦ Likely AI-generated~91%MP4YouTube · Vishwajit05
6LCT_V_ROU-01-00009ROU-01-0041.mp4◷ QueuedMP4YouTube · Vishwajit05
7LCT_V_ROU-01-00009ROU-01-0041.mp4↻ Analyzing58%MP4YouTube · Vishwajit05
inside Legal Workspace
Term Tracker — the production ends, the liability doesn’t
Borrowed footage, stills, and music are almost never licensed forever — it’s “one year from delivery,” a festival window, a territory through 2027. Term Tracker watches the clock on every inbound license and alerts at 90 / 60 / 30 days, so nothing lapses while it’s still in your distributed cut.
app.3psync.com / Legal Workspace › Term Tracker
Term Tracker
Watches the clock on every inbound license and alerts before any of them expire — renew, re-license, or cut the shot before it’s a problem.
Expiration radarLicense coverageInbound licensesBy show
At risk
1 license already lapsed while in distribution · 2 more expire before delivery.
Across 14 inbound licenses on The Last Reel · S01 — master delivery is Aug 14, 2026.
See what expires firstAll inbound licenses
⚠
1
Lapsed — in distribution
◷
2
Expiring within lead time
⛨
4
Perpetual — exempt
Expiration horizontoday → Aug 14 delivery → +180 days
Expired / lapsedExpiring (≤ lead time)On trackPerpetual (parked)
90 / 60 / 30d lead time
Lapsed
Today
Delivery
+180d
⛨ Perpetual shelf · parked, no clockWorldwide master · work-for-hireOriginal score · buyout
⚠ LAPSED — STILL IN DISTRIBUTIONcovering shots in a delivered cut
National Archive — war footage Cold Harbor · delivered
Expired Mar 2, 2026 — 4 shots in the delivered cut are no longer cleared.
◷ EXPIRING SOONrenew, re-license, or cut before delivery
Meridian Press — news clip TLR · S01
Expires in 18 days (Jul 10, 2026) — 1 year from first air. Covers 2 shots.
ship it clean
Deliverables — the exact format each studio wants, auto-filled
Pick who you’re delivering to and arcWorks loads their required format, then fills it from your project data. Drag in the fields you need, resolve any gaps it flags, and export a package that’s audit-ready.
1Pick recipient→
2Auto-fill from project→
3Resolve gaps→
4Deliver package
app.3psync.com / Deliverables › New deliverable · Editor
‹ BackD
Production Elements Log
Discovery+ · Compliance
Media Rights CertAcquired Footage & Stills 10AppearanceLocation
Saved03▤ v3 Lock Cut ● Current
Reckoning ● In clearance
Ep 103 · 51:04 runtime
Fields
Drag a field into your layout — or click + to add it. Grouped by the module it comes from.
⌕ Search fields…
Legal Workspace10
⠿+
Release ID
REL-1042
⠿+
Subject — legal name
Daniel Olabode
⠿+
Is minor
No
⠿+
Release status
Executed
✦Based on Discovery+ — Production Elements Log, a studio-approved format. Your changes stay in this project; the studio template isn’t affected.
▽ RowsAll rows 8Only executed releases 7
⠿⚙✕
Ep # 🔒
EDLEpisode #≡ Text
⠿⚙✕
Clip #
EDLClip ID≡ Text
＋ Drag a field here to add a column
This deliverable
Select a field to rename, change its format, add a total, or filter rows. Or drag new fields in from the left.
64
Readiness 64%
10 columns · 0 edited
2 blockers · 3 to review
⚡ Resolve gaps — step by step
✓
Every clip linked to a release
92 of 92 linked
✕Fix
Licensor present on every element
3 rows missing a licensor
!
All terms in force through delivery
1 license expires before Aug 14
a little help from AI
Six AI features, built right into the bin
Each works on your real documents and assets — reading metadata, verifying authenticity, extracting terms, and scoring risk. No guesswork.
CueAsk Cue · clearance copilot
What does the Apollo 11 reel need to clear for streaming?
Cue
NASA archive footage is public domain — cleared for worldwide streaming. Two items still need attention:
MUSIC_07 sync license — expires in 14 days
Interview master — talent release not on file
Drafted from 3 documents · 2 sources
01 · CONVERSATIONAL COPILOT
Ask Cue
Ask anything about an asset and get a sourced answer — drawn from your documents, not guesses.
Find blockersStatus rollupSemantic searchDraft vendor emailsForecast delivery
02 · metadata
AI Metadata Extraction · BITC
Reads burn-in timecode straight off the frame and auto-tags every segment in seconds.
TC 10:24:13:08
archivallaunchcrowd
Burn-in timecode, read automatically. 12 segments auto-tagged in seconds.
03 · authenticity
Provenance & AI Detection
Checks every asset for AI-generated content, verifies its C2PA history, and reverse-matches the original source.
ARCHIVE_55.mov
analyzing source & authenticity…
Provenance chainVERIFIED
AI-generated contentNONE DETECTED
Reverse-match sources3 FOUND
and it doesn’t stop at chat
04 · contracts
AI Document Parsing
Reads licenses and extracts every term into structured fields.
BBC_License_ARC-2319.pdf
reading clauses…
TerritoryWorldwide
Term3 years
MediaBroadcast + Streaming
UseEditorial only
7 terms extracted · structured automatically
05 · legal
AI Redline Risk Scoring
Scores clause risk and flags off-policy grants before you send.
Clause 4 — Grant of Rights
Licensor grants a perpetual three (3) year worldwide license.
● HIGH RISK · 82Cue risk score
Perpetual grant exceeds your master-agreement cap — flagged before send.
06 · ingest
AI Auto-Proposals
Detects new assets and proposes the right binding and layout.
Upload→Detect→Propose→Publish
SUGGESTED BINDING
ARC-2319 → BBC Motion Gallery94% match
AcceptEdit
Your whole team, on the same page
Remote producers, editors, and legal reviewers work from one source of truth — redlines, document reviews, approvals, and project updates, centralized.
Real-time redlines & comments
Invite legal & production parties
Approvals & sign-off, tracked
Clause 4 — Grant of Rights
Licensor grants a perpetual three (3) year worldwide license.
JLJ. Lewis · Legal
Capped at 3 years per master agreement.
● 2 of 3 signedFinalize
built by people who know the work
We've chased the missing release at 2am, too
3PSync was built by archival, clearance, and post-production veterans who lived the spreadsheet chaos — and decided to fix it. arcWorks is the tool we wished we'd had on every show.
Archival Producers
decades on doc + unscripted
Clearance & Legal
rights, releases, restrictions
Post-production
EDLs, delivery, finishing
want to know more?
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